9 min readSuccess in real estate comes down to the quality of your client relationships. However, building these relationships can be difficult when clunky processes and never-ending to-do lists disrupt your schedule.
Every real estate agent looks to streamline processes, reduce costs, and improve client relationships. Technology can help you achieve these goals, but with so many tools available, it’s hard to know what’s worth your time.
Here, we’ve listed 10 must-have real estate agent tools. Each tool will help simplify your current processes, improve marketing, and provide a better client experience.
10 Must have real estate agent tools in 2025
1. Real estate CRM software
Communication gets overwhelming when leads and clients contact you across different platforms. It also invites room for communication to slip through the cracks.
CRMs are essential to keep client communication and data in one place, allowing you to nurture leads and grow your business. A property-focused CRM system benefits real estate professionals by fitting their unique workflow and communication needs.
Popular property management CRMs include:
2. “All-in-one” real estate agent software tools
Using various real estate agent tools means regularly switching between websites and applications. It can be a tedious way of working.
All-in-one real estate agent software lets you access multiple tools from one platform for a more convenient workflow. Most of the top property management tools have apps too, so you can work from your phone whenever you’re out of the office.
Real estate agent software typically includes:
- Tenant, lease, and maintenance management services
- Accounting and financial management
- Communication tools
- CRM
- And much more.
Popular all-in-one property management software:
3. Virtual tour software
High-quality visuals are essential in modern marketing. Images, videos, and virtual tours attract more viewers. Virtual tour software is one of the must needed real estate tools for agents which gives viewers an immersive 360-degree experience to get a feel for the property. Its popularity surged in 2020 as people couldn’t travel due to COVID-19 restrictions. Properties were being rented or sold despite not being viewed in person.
Virtual tour software is a hugely important factor with younger audiences, as customers aged 18-34 are 130% more likely to book a viewing if the listing features a virtual tour.
Popular virtual tour software includes:
4. Social media management tools
Social media is the top tech channel for growth, with 52% of realtors securing high-quality leads from social media. Not only that, but it’s great for promoting listings and building your brand. The downside is that it can be exhausting to manage when you have accounts on multiple platforms.
You can access all accounts, schedule posts, visualize your content calendar, monitor results, and more from a social media management tool.
Popular social media management tools:
5. Graphic design software
It’s hard to get people to notice your content marketing when everyone’s doing it. Visually appealing graphic design is a major factor when trying to hook people’s attention. But graphic designers are expensive, and there’s only so much they can do each day.
Thankfully, you no longer need to be a graphic designer to create engaging graphics. Today’s graphic designer software features templates, AI assistance, and simple “drag and drop” interfaces. You can create high-quality graphics for your marketing, even if you know little about graphic design. Graphic designing tools are now considered as an essential tool for real estate agents to fulfill their image creation and graphic needs.
Popular graphic software:
6. Artificial intelligence (AI) tools
AI can help with pretty much anything. Think of it as your personal assistant. AI is in its infancy but still has plenty of value to offer real estate agents.
How real estate agents can use AI:
- Write email templates.
- Create content ideas.
- Check contracts.
- Market research purposes.
- And anything else you need help with. Just ask it questions as if it was your business advisor.
Popular AI tools:
7. Real estate agent answering services
A recent SignMore Whitepaper, How to Win in a Changing Market, revealed that 25% of property sector calls happen outside of regular working hours. Missing calls or leaving them to answering machines means missing opportunities. Real estate agent tools help you get more leads, yet one missed call can send prospects to competitors and end the relationship.
A team of property-focused virtual receptionists can take calls around the clock. So, if you have back-to-back property viewings and need to turn your phone off, you can do so without worry. Calls go to a team of friendly virtual receptionists. And callers won’t know you’re using an outsourced service as they’ll follow your brand scripts.
“I love SignMore! The customer service has been amazing, it’s definitely been the best experience of all of the contracting services I’ve used, and I’ve been in real estate for 14 years. I was missing my calls… and SignMore really saved the day!” – Laura Q. Diss, Q Boutique Specialty Realty, Inc
Learn more about real estate answering services.
8. eSignature software
Signing contracts can be tiresome. A simple workflow is highly desirable as you’ll do it multiple times a year, and any errors in your signing process will cause delays.
There are plenty of free eSignature options, but they tend to be littered with ads and lack customization. Paying for specialist software speeds up and simplifies the reviewing, signing, sending, and approving of documents.
Popular document and eSignature software:
9. Market analysis tools
There’s only so much information you can get from news websites, blogs, newsletters, etc. Real estate agents need immediate access to information to make data-driven decisions. And information needs to be easy to digest.
Marketing tools for real estate agents can help you estimate property values, analyze market trends, reveal property and neighborhood data, and forecast market and investment returns.
Popular market analysis tools:
10. Note-taking and transcription software
Trying to have a conversation while taking notes is frustrating. Sometimes, you jot down notes so fast that you can’t read them later. Or, you become so involved in the conversation that you forget to write down important information. This is where note-taking and transcription apps come in.
Upload an audio file (from a client call or a company meeting), and the software will transcribe and neatly document it. Note-taking and transcription tools allow you to concentrate on discussions as and when they happen, knowing you can refer back at any point and find every word captured.
Popular note-taking and transcription software:
It’s hard to give leads and clients the attention they need when you have many hats to wear. Right now, we believe the real estate agent tools in this list will help you streamline workflows so you have the time and headspace to help clients.
AI and new technologies will continue to reshape real estate. It’s wise to revisit your tools and processes periodically to ensure you’re not missing out on better ways of working.
Want to see how SignMore can help capture more leads and provide 5-star customer service around the clock? Book a free 15-minute consultation today.
